Associate Meeting Planner & Coordinator

Company: Avlis International
Employment Type: Full-Time
Location: Remote (Tampa, FL-Based)
Compensation: $19.00–$24.00 per hour

Position Overview

Avlis International is seeking an Associate Meeting Planner & Coordinator to support the coordination of corporate meeting and event programs.

This is a fast-paced, fully remote position suited for an individual with strong organizational skills, attention to detail, and the ability to work effectively under tight deadlines.

Important Scheduling Considerations: Program turnaround times may occasionally be as short as five (5) business days. Overtime may be needed during high-volume periods.

Key Responsibilities

• Source and secure venues based on program requirements and established budgets.
• Review and manage Banquet Event Orders (BEOs) to ensure accuracy.
• Maintain the program tracking system, including venue information, deadlines, expenses, and receipts.
• Coordinate communications with venues, clients, and internal teams.
• Manage receipts and supporting documentation for reconciliation.
• Support virtual program coordination, including scheduling and confirmations.

Preferred Qualifications and Skills

• One (1) to two (2) years of experience in event coordination, hospitality, meeting services, or administrative support preferred.
• Strong attention to detail and consistent follow-through.
• Excellent written and verbal communication skills to ensure clear and effective coordination.
• Ability to work independently and effectively in a remote environment.
• Proficiency with Microsoft Excel, Google Sheets, Dropbox, or SharePoint.
• Flexibility and a solutions-oriented approach when working under compressed timelines.

Benefits

• Wi-Fi Reimbursement – Support for remote work connectivity.
• Paid Vacation – Enjoy well-deserved time off.
• Employer-Sponsored Medical Benefits – Comprehensive healthcare coverage.
• Health-Conscious Environment – Opportunities for team-building and wellness-focused activities to promote a balanced lifestyle.
• Additional Perks Based on Performance – Rewards and incentives for demonstrated excellence and contribution over time.

How to Apply

Interested candidates must submit their application through our online recruiting system, including an updated resume and a brief cover letter explaining their qualifications and interest in the position.

All applications and required documents must be submitted directly through the recruiting system to be considered for this opportunity.